Senior Grants & Contracts Analyst
Location: Tucsan, AZ or Baltimore, MD or Washington, DC
Our client is seeking a hands-on Senior Grants & Contracts Analyst to provide dedicated professional level sponsored funds management with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. The primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This position can be based in Baltimore, MD, Washington, DC, or Tucson, AZ.
- Reviews budget for completeness and accuracy before submitting request to set up project in Deltek’s Costpoint. Verifies that funds awarded are setup properly in accordance with company guidelines, funding agency guidelines, including personnel costs, merit adjustments, supplies, materials, services, etc.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Review all sponsored project proposals for prior to them being forwarded to the Sponsored Programs and Grants manager or Contracts Officer for signature. Review involves accuracy, content, adherence to all relevant guidelines.
- Responsible for the timely preparation of proposal budget for Principle Investigator Review.
- Provide instruction, preparation assistance and support related to grant application procedures. Serve as liaison between CAS, Centers and funding agencies.
- Monitors grants and contracts expenditures on a monthly basis to ensure labor costs are matched appropriately within budget requirements. Report any spending anomalies.
- Reviews billing associated with grants and contracts on a monthly basis to ensure accuracy of spending allowability.
- Maintain grants and contracts electronic files and database of all active grants and contracts on a monthly, quarterly, and annual basis. Alert programs of pending period of performance end-dates.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately. Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Provide information and direct assistance required to complete contract and grant closeouts, as needed.
- Know and advise the teams on federal travel regulations; review expense reports and airfare for compliance and accuracy.
- Bachelor’s Degree in Business Management, Business Administration, Finance, or related field.
- Minimum of 5 years’ experience in contract administration in federally funded environment to include considerable experience in complex contract and grant functions such as: proposal preparation, award negotiations, contract/grant administration, and closeout with government agencies.
- Working knowledge with OMB Circular A-21, A-110, A-133, and FAR polices and procedures regarding contracts and grants management.
- Demonstrated knowledge of accounting concepts to perceive and define cause and effect relationships between expenditure rates and budgetary projections.
- Some knowledge of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200), Federal Acquisition Regulations (FAR), and other applicable regulations covering contract and grant administration, closeout procedures and requirements, and proposal preparation and review.
- Working knowledge of the basic and complex concepts, theories, principles and practices that govern legal and financial transactions.
- Working knowledge of government contract law, commercial contract law, procurement regulations and practices and International Traffic in Arms Regulations (ITAR).
- Must possess the ability to anticipate and resolve complex problems, exercise sound judgment, and plan, organize, and prioritize multiple demands efficiently and effectively.
- Ability to analyze, interpret and evaluate requests for proposals and contractual agreements.
- Excellent customer service skills to both internal and external customers.
- Excellent written and oral communication skills. Demonstrated ability to meet deadlines and multi-task.