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Legal and Admin Assistant

Annapolis, MD

Legal Assistant
Liff, Walsh & Simmons, a fast-paced and growing business law firm in Annapolis, Maryland, seeks an experienced Legal Assistant to join their firm. The position involves displaying initiative, good judgement, professionalism, follow-through on different assignments and the ability to work independently and meet deadlines.

Duties

  • Perform administrative tasks such as scheduling and coordinating appointments for attorneys and communicating with clients, court clerks, and agency staff.
  • Responsible for managing billing across all Practice groups effectively to generate consistency. 
  • Create preliminary drafts of documents, memos, forms and letters for matters across all Practice groups.
  • Handle mailing, filing and scanning tasks as required.
  • Assist in filing applications for administrative approvals.
  • Coordinate filing of applications, notices, and appeals with local and state government clerks.
  • Draft engagement letters and assist with client invoicing and expense recovery.
  • Manage and organize client files in electronic database and paper / original file system from opening through closing of files.
  • Provide administrative support where needed in the firm to cover support gaps due to vacations and absences and complete special projects when available.
  • Perform other duties as assigned.

Requirements
  • One to three years of prior experience as a legal assistant or administrative assistant.
  • Adept using Microsoft Office (Outlook, Word, Excel).
  • The ability to work in a fast-paced environment, excelling at stress free productivity.
  • High level of initiative and the ability to work both independently and in a team environment.
  • Positive, pro-active and professional attitude.
  • Excellent attention to detail.
  • Active Maryland Notary or desire to personally pursue upon hiring.


This is a terrific opportunity to join a progressive, team-oriented, entrepreneurial law firm located in Annapolis, MD. This position is a full-time, in office position with competitive benefits. 

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