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Senior Payroll Administrator

Horsham, PA
FosterThomas, Inc. is a leading Human Capital Management Firm. We are assisting our client in their search for a proficient Senior Payroll Administrator, based out of Horsham, PA. This is a full-time, permanent, hybrid role. (3 days in office, 2 WFH)

This role involves accurately preparing, documenting, distributing, and reconciling payroll in compliance with federal, state, and company regulations. It includes reviewing pay computations and deductions for accuracy. The position requires staying current with relevant city, state, provincial, local, and federal payroll legislation and adhering to applicable provisions. Additionally, the role involves preparing necessary tax filings and reports, addressing inquiries about paychecks or payroll reports, and promptly escalating and resolving payroll issues.

  • Minimum of 7 years’ experience with automated payroll systems (ADP Workforce Now preferred)
  • BS on Accounting / Business Management or related flied
  • Related payroll courses / training preferred
  • Highly proficient with hands-on processing experience for an international organization using level ADP Workforce Now experience with Time & Attendance systems knowledge. Also, must be comfortable using ADP Reports.
  • Working knowledge of other Microsoft Office products (Word, PowerPoint, and Outlook).
  • Compliance– Strong knowledge of Federal, State, and local regulatory compliance around payroll to understand and be able to enforce standard operating procedures, with controls. In-depth knowledge of laws around garnishments, subpoenas, and payroll compliance in the US.
  • Strategic Thinking - Demonstrates ability to develop a plan of action to achieve a particular goal or objective.
  • Communication Skills - Ability to clearly express ideas, both written and verbal, in a logical manner.
  • Project Management - Experience in planning, coordinating, and communicating key objectives, tasks, and risks related to initiatives/process improvements/projects.
  • Problem Analysis/ Decision Making - Demonstrated ability to analyze problems, identify root cause, choosing the best alternative to take corrective action, create specific, measurable action plans, and monitor progress to a successful conclusion.
  • Teamwork – listens and relates well to others, while tactfully and effectively expressing opinions.
  • Processes the bi-weekly payroll and payroll adjustments if necessary; processes garnishments; perform pre-processing audits to ensure data integrity.
  • Coordinates/resolves payroll and payroll tax issues with payroll service. 
  • Responsible for the legal compliance of overtime FLSA regulations for hourly and nonexempt employees.
  • Responds to requests for payroll information and/or payroll questions with employees, other departments, government agencies, etc.
  • Reviews payroll reports and ensures all applicable tax filings (federal, state, local, etc.) are processed by payroll service. 
  • Forwards tax filing information to payroll service and responds to requests for payroll tax filing information and other requested information with payroll service.
  • Applies for tax jurisdiction (state, local, etc.)  identification numbers as needed and responds to all associated follow-up requests for required information to get approvals.
  • Ensure all tax jurisdiction identification numbers are entered into payroll service timely.
  • Requires continuous education on any tax and withholding compliance rules and regulations for the US and is responsible for accuracy and ensuring all year end requirements are met on time.
  • Responsible for overseeing the preparation, timeliness, and accuracy of all year-end processing for employees, including W2s, auditing of Federal, State, and local returns for Tax compliance.
  • Creates and distributes monthly OSHA report, LTD/STD report, Hours/$ report, Census
  • Coordinates 401(k) audits and compliance testing.
  • Provides pension and 401(k) payroll data for testing/valuation purposes.
  • Validate and approve funding of 401(k) contributions and loan repayment information with 401(k) record keeper. 
  • Audits key controls and processes around operations to reduce or limit risk for the company as it relates to payroll.
  • Ensures the payroll systems are updated with employee changes.
  • Ensure that confidential employee information is properly protected, and that confidentiality of all payroll-related information and employee information is adhered to.
  • Completes verifications of employment for employees from mortgage companies, Bureau of Employment Security, etc.
  • Ensures W-2 and ACA forms are completed/adjusted as required.
  • Determines bonus eligible salaries for employee bonuses; maintains an ongoing adjustment file.
  • Prepares payroll journal entry for Finance each pay period, assists with budget and forecasting preparation. 
  • Any other projects as assigned
EEO Statement: FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation, and disciplinary action regarding the terms and conditions of employment.  FosterThomas does not discriminate based on race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.

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