Payroll Coordinator - TEMP TO PERM, MUST HAVE ADP

Location: Memphis, Tennessee
Date Posted: 07-31-2017
FosterThomas, Inc. is a leading HR Management and Consulting firm. We are seeking a Payroll Coordinator to assist our client out of their Memphis, TN location. This is a temp to perm opportunity.  As the Payroll Coordinator you will process a bi-weekly payroll for both exempt and non-exempt employees in a multi-state environment.  You will also be responsible for creating and generating in-depth reports, secure record-keeping of payroll and updating HRIS.
Key Responsibilities
Payroll Processing  - 70%
  • Generate a Bi-weekly payroll for 500+ multi-location employees.
  • Oversee and manage company’s Time & Attendance program
  • Ensure all withholdings, deductions and contributions are accurately performed and accounted for
  • Assist and review new hire pay data and deductions
  • Distribute live checks in a timely manner
  • Verify banking information for direct deposit setup and initiate deposits on paydays
  • Audit payroll records periodically, in conjunction with the Payroll Manager
  • Maintain payroll/benefit records in accordance with local, state and federal laws and company policy.
  • Maintain knowledge of tax rules and regulations that govern payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies, as well as applicable federal, state, and local regulations
  • Reconcile and calculate payroll adjustments, issue checks, process manual checks and void checks as needed
  • Perform other tasks as assigned
Process Management and Administrative support - 30%
  • Verify and audit timekeeping records for compliance audits
  • Address issues and questions regarding payroll from employees and people leaders
  • Maintain and document all payroll records
  • Conduct audits of all payroll transactions
  • Assist with filing all required payroll tax reports and processing payments
  • Update current processes as need in response to business needs, market changes and best practices
  • Maintain HRIS and ensure information is entered accurately
  • Respond to employee inquiries regarding payroll issues or concerns in a timely manner
Required Skills
  • HS Diploma or equivalent required; BS or BA in accounting or a relevant field is a plus
  • Minimum 3-5 years of experience in payroll
  • APA certification highly desired
  • Solid understanding of accounting fundamentals and payroll best practices
  • Proficient in MS Office and Google Applications
  • Proficient with ADP Workforce Now
  • Ability to handle confidential information the utmost discretion
  • Attention to Detail: Delivers professional, error-free, high-quality work that consistently meets and exceeds expectations
  • Communication Skills: Confidently and clearly communicates using the appropriate medium and approach
  • Initiative and Accountability: Consistently seeks to improve performance and demonstrates personal investment in optimizing organization outcomes
  • Prioritization and Continuous Improvement: Streamlines tasks by eliminating unnecessary steps and utilizing appropriate systems and technology
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