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Proposal & Marketing Coordinator

Baltimore, MD
FosterThomas, Inc. is a leading Human Capital Management Firm. We are assisting our client, a regional construction management company, in their search for a Proposal & Marketing Coordinator, based out of the main office in Baltimore, MD. This position has options for hybrid work. As part of the culture, participation in some team and company events is mandatory.

Your Priorities and Responsibilities: As a Proposal & Marketing Coordinator, your role will be pivotal in helping our team succeed. You will:
  1. Proposal / Prequalification Coordination
  • Lead the development of compliant proposals, qualifications statements, vendor registrations, prequalification packages, and other marketing collaterals.
  • Write, review, and edit content with a focus on key messaging, clarity, and compliance with RFP/RFQ and other requirements.
  • Lead internal timeline of content deliverables through clear timeline at kick-off, following up as required to successfully meet milestones/timeline and with clearly defined roles and responsibilities.
  • Manage the proposal schedule, obtaining information from others in a timely manner that allows for the required QA/QC to be conducted.
  • Develop and document a standardized review process; train others on process; refine process as needed
  • Provide insights from CRM to assist BD champion/lead on content competitiveness (ie relevant projects, resume stats)
  • Produce proposals utilizing layout templates/graphics created by Creative Marketer
  • Produce presentations utilizing templates/graphics created by Creative Marketer
  1. Content Management
  • Develop and maintain a core/standardized content library - an easily accessible library for BD champion/lead (or content contributor) to pull a baseline write-up to use and/or further customize for specific RFP response
  • Develop and maintain a library of standard corporate info used in prequalification and RFP responses (revenue data, headcount, bond limits, tax ID, etc.)
  • Ensure content integrity - managing versions and updates as needed.
  1. Content Creation (written and graphic)
  • Facilitate the creation of new content as needed; identify trends in content requests to develop standardized content - leveraging subject matter experts and editing/word smithing as needed for targeted audience
  • Create project flysheets at the time a new project is won with SBI being selected, but no later than at NTP.
  • Create resumes for all ops and precon staff at the time of hire
  • Create (or facilitate creation) of ads and other marketing material as needed*
  • Create (or facilitate creation) of new graphics to transform complex data into engaging visual aids, making it easier to understand*
  • Create (or facilitate creation) of videos*
  1. Awards Submissions
  • Lead award submissions such as ABC, ULI, etc. ensuring all content is obtained, assembled, and competitively responded to by deadline.  This includes collaboration with internal staff as well as external stakeholders as needed to obtain content.
  • Identify and plan for annual cycle of awards; recommends projects internally for submission to get approval.
  • Track sawards on central tracking spreadsheet to ensure all awards are captured, including those submitted by others (ie AIA design awards, DHCD, etc.)
  1. Photography
  • Coordinate project photography - key milestones during construction (internally) for progress updates and marketing need AND finished professional photography in collaboration with developer/owner and architect.
  • Manage professional photography to annual photography budget, coordinating and billing to projects as first preference.
  • Coordinate staff photography including headshots, team photos, and editorial/action photos as needed.
  • Develop and maintain photography library including high- and low-res options and tracking of photography rights.
  1. Website
  • Ensure site content is fresh and regularly updated*
  • Update team member headshots
  • Update portfolio of work*
  • Oversee vendors for site upgrades, content updates*
  1. Social Media
  • Oversee social media strategy and execution to support corporate brand, recruiting, and business development efforts. 
  1. Other Marketing Support
  • Ensure brand management
  • Coordinate promotional items
  • Update intranet content*

*Italicized items above may include outsourced resources

  • A Bachelor's degree in business, marketing, communications, or a related field.
  • At least two years of experience in proposal production (AEC industry experience highly desired), content management, creative writing, and marketing coordination.
  • Strong critical thinking, problem-solving, and research skills.
  • The ability to understand competitor strategies and consumer behavior.
  • Experience with Customer Relationship Management (CRM) systems.
  • Proficiency in gathering and translating data into meaningful submissions and reports.
  • Exceptional organizational skills with a keen eye for detail.
  • The ability to work under pressure and meet strict deadlines.
  • Outstanding written and verbal communication skills.
  • Expertise in Microsoft Office Suite and Adobe Creative Cloud, particularly InDesign, Photoshop, and Illustrator.

Client believes it is strengthened by the diversity of its staff, and welcomes such diversity including race, gender identity or expression, sexual orientation, age, educational attainment, disability and veteran status. We are committed to recruiting and retaining a diverse workforce and maintaining an inclusive culture. Employment decisions are based on business needs and qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex, sexual orientation, gender identity, family or parental status, past or present military service, or any other status protected by laws or regulations.


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